How to calculate the amount of linen your hotel needs (per room).

How to calculate the amount of linen your hotel needs (per room)

Proper linen management is one of the most critical elements for any hospitality business — whether it’s a hotel , Airbnb , restaurant , or yacht . Having an adequate supply of sheets, towels, tablecloths, and bathrobes not only ensures guest comfort but also the operational efficiency of the business.

In today's article, Crist Linen , top Greek linen manufacturer , guides you step-by-step to accurately calculate how much linen you need per room — and make your investment with safety and confidence.

Why is correct calculation important?

Over-purchasing linen increases costs and requires more storage space. On the other hand, a lack of linen can cause housekeeping delays or guest dissatisfaction.

A correct calculation:

• Reduces operating costs
• Ensures stable availability
• Allows better planning of washings and replacements
• Protects your luxury investment bed sheets and premium towels

How many sets of sheets does each room need?

A basic rule in the hospitality industry is the 3 sets per bed rule :

➤ 1 set in use

Placed on the bed for the current client.

➤ 1 set in wash

The sheets have been removed and are washed or ironed.

➤ 1 set in reserve

For immediate replacement in cases of emergency (e.g. last - minute) check - in , stains, washing machine damage).

Example:
If your hotel has 10 double rooms, you will need 30 sets of sheets (10×3) .

Towels: Quantity and types per room

Towels are an important element of luxury and comfort, especially when it comes to sustainable linens or hotel spa collections .

Each room usually needs:

• 2 large bath towels per person
• 1 face towel per person
• 1 bath mat per room

For correct circular flow, calculate x 3 times the total quantity (in use, in wash, in reserve).

Example:
In a hotel with 10 double rooms:

• 20 large towels × 3 = 60 pieces
• 20 face towels × 3 = 60 pieces
• 10 mats × 3 = 30 pieces

Additional linens per business category

For hotels & resorts

• Bathrobes (1 per guest ×3)
• High quality sheets & duvet covers ( luxury) bed sheets )
• Pillowcases (at least 2 per pillow ×3)

For yachts

• Lightweight, quick-drying towels
• Cotton-satin sheets for maximum comfort
• Waterproof mattress covers

For Airbnb & villas

• 2 complete sets per bed are usually enough
• Prefer sustainable linens for durability and ease of washing

For restaurants

• Restaurant tablecloths and napkins ×3 for each table
• Different sets for breakfast, lunch and dinner, if there is a rotation

Practical tips for proper planning

1. Calculate based on occupancy.
   If the average occupancy is 80%, you can adjust the quantities accordingly.
2. Keep a safety margin (10-15%).
   For unforeseen, emergency groups or delays at the laundry.
3. Prefer professional fabrics.
   Crist Linen has Greek hotel linen collections specially designed to withstand frequent washing and heavy use.
4. Check availability by season.
   If your business operates seasonally, calculate your needs before the season starts.
5. Invest in quality and sustainable products.
   The sustainable linens reduce replacement costs and enhance the eco - profile of your brand.

What to avoid

• Rely on assumptions without actual measurement of completeness.
• Buy low-quality “cheap” linens — they wear out quickly and degrade the guest experience.
• Omitting proper labeling and storage (all sets must be numbered by room or floor).

Christ Linen — Your partner in hospitality

Crist​ Linen is next to every professional who wants to offer an experience of luxury, cleanliness and comfort.
With specialization in hotels linen , restaurant tablecloths , spa & yacht collections , and eco - friendly options sustainable fabrics , we provide comprehensive solutions that adapt to the needs of every business.

✨ Trust Crist Linen to equip your accommodation with linens that endure, stand out and highlight the quality of your hospitality.